Essential Tips: Writing Your 5 Year Grant Application

Tip #1:  Show that your program utilizes a systems-based approach to service delivery.

There are many opportunities throughout the grant application to demonstrate that your program has systems in place. Key systems include references to 1) your policies and procedures, 2) written plans and 3) an ongoing monitoring system. Demonstrate that you have systems in place to deliver services to children and families – including the way you track and monitor service delivery. Display other systems you have in place – such as recruitment/enrollment, professional development, transitions and tracking staff qualifications.

Tip #2:  Include information on your data-driven decision-making model.

There is a lot of valuable programmatic data at your fingertips – child assessment data, enrollment and attendance data, family engagement data, CLASS data and ongoing monitoring data, just to name a few. By aggregating and analyzing this data, you have critical information at hand that you can use to make decisions for your program. Provide information on how you will measure and report progress on your long-term goals and short-term objectives as well as the impact areas.

Tip #3:  Demonstrate a strengths-based, empowerment model in serving families.

It’s important to meet families where they are and build upon their strengths. This is a foundational element in Head Start. Demonstrate how your program will support family growth and development. Show how your program empowers families to self-sufficiency. Explain how you utilize multi-disciplinary teams and strong community partnerships to achieve this. Share information on how you implement your Parent, Family and Community Engagement plan as well as how you utilize the data from the plan.

Looking for someone to write or review your 5 year grant application? Give us a call at (704) 451-3255 or email us at